Effective Date: 1 January 2025

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Shumbas Hockey Club (“SHC” "We", “Us", or "Our") is committed to protecting the privacy and personal information of our members, guests, and website visitors. This Privacy Policy outlines how we collect, use, store, and protect personal information in compliance with the Protection of Personal Information Act (POPIA) and other applicable South African laws.
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1. Definitions

•    Personal Information: Any information relating to an identifiable individual, including but not limited to names, contact details, identification numbers, and financial information.
•    Data Subject: The individual whose personal information is being collected or processed.
•    Responsible Party: MCC, who determines the purpose of and means for processing personal information.
•    Processing: Any operation concerning personal information, including collection, storage, updating, dissemination, or destruction.

 

 

2. What Information We Collect

We may collect the following types of personal information:

•    Contact Information: Name; email address; phone number; physical address.
•    Membership Information: Membership details; preferences; club activity participation.
•    Payment Information: Credit card details; bank account information; and other payment-related data.
•    Website Data: Information such as IP addresses, browser types, and other technical data collected through cookies and analytics tools.
•    Event Information: Data collected for event registrations, bookings, and club-related activities.

 

 

3. How We Collect Personal Information

We collect personal information through the following channels:

•    Direct Interaction: When you fill out membership forms, event registration forms, or other documents provided by us.
•    Online Activity: Through our website, when you sign up for newsletters, complete forms, or use online services.
•    Third Parties: From publicly available sources, service providers, or other third parties where you have consented to share your personal information with us.

 

 

4. Purpose of Collecting Personal Information

We collect and process personal information for the following purposes:

•    Membership Management: To administer your membership, including, but not limited to: billing; renewals; and communications.
•    Service Provision: To provide club-related services, including, but not limited to: event management; sports activities; and catering services.
•    Communication: To send notifications regarding club events, updates, promotions, or any changes to your membership.
•    Legal Compliance: To comply with applicable South African laws and regulations.
•    Security: To ensure the safety and security of our members, guests, and facilities.
•    Website Analytics: To analyse and improve the functionality of our website and understand user behaviour.

 

 

5. Legal Basis for Processing

We process personal information under the following legal grounds:

•    Consent: Where you have given your explicit consent to process your personal information for specific purposes.
•    Contractual Necessity: To fulfil our obligations under a contract, such as membership agreements or service provision.
•    Legal Obligation: To comply with applicable laws and regulations.
•    Legitimate Interest: Where processing is necessary for our legitimate interests, provided these are not overridden by your rights and interests.

 

 

6. Disclosure of Personal Information

We may share your personal information with the following third parties:

•    Service Providers: For payment processing, event organisation, and other services that support the club’s operations.
•    Legal Authorities: Where required by law, regulation, or legal process.
•    Business Partners: With your consent, we may share information with sponsors, advertisers, or partners for joint promotions or events. We will never sell your personal information to third parties.

 

 

7. Security of Personal Information

We take reasonable steps to ensure that personal information is protected from unauthorised access, loss, or damage. This includes:

•    Technical Measures: Secure servers, encryption, firewalls, and password protection.
•    Organisational Measures: Limiting access to personal information to authorised personnel only and providing training on data privacy.

 

 

8. Your Rights

Under POPIA, you have the following rights regarding your personal information:

•    Access: You may request a copy of the personal information we hold about you.
•    Correction: You can ask us to correct or update inaccurate personal information.
•    Deletion: You can request that we delete your personal information, subject to legal or contractual obligations.
•    Objection: You have the right to object to the processing of your personal information in certain circumstances.
•    Withdrawal of Consent: If processing is based on consent, you may withdraw your consent at any time.

To exercise any of these rights, please contact us using the details provided in Section 11 below.

 

 

9. Retention of Personal Information
We will retain your personal information for as long as necessary to fulfil the purposes outlined in this Privacy Policy, or as required by law. Once personal information is no longer needed, it will be securely destroyed or anonymised.

 

 

10. Cookies and Website Tracking

Our website uses cookies and similar tracking technologies to enhance user experience and analyse website traffic. By using our website, you consent to the use of cookies in accordance with our cookie policy. You can manage your cookie preferences through your browser settings.

 

 

11. Contact Us

If you have any questions or concerns about this Privacy Policy or how we handle your personal information, please contact us at:

Shumbas Hockey Club
Email: Chairperson@shumbashockeyclub.co.za
Phone: 0732073587

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12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in legal requirements or our personal information handling practices. Any changes will be posted on this page with the effective date of the update. We encourage you to review this Privacy Policy regularly to stay informed about how we protect your personal information.

 

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